COVID -19 Updates - Courts, Drug Testing, I-9's and E-Verify

This will be the main page we use to keep our clients informed of updates to all services provided by NATSB.


We are working both remotely and at the offices to serve your needs.

Our Chat and Phone lines are open!


Click on the following links to find out more about each service

 Thank you for being a valued client of NATSB and we will continue to update this page as the situation progresses. If you have any questions, please do not hesitate to reach out us at helpdesk@natsb.com

​COVID 19 Court Closures and Delays

Following is a list of the courts that are closed and how record retrieval will be affected. 

Last update 04/07/20

               

               International Delays:

               Please be advised we have been experiencing longer than usual TATs due to the COVID-19 in the upwards of 3-6 days past the anticipated completion date for                               many orders.

               Canada, China, Guam. Germany, Italy, France, Spain, Poland,  and Puerto Rico.  

               International employment/education verifications may also be intermittently delayed depending on school/business closures at the time verification attempts are                   being made.

               We will continue to monitor and provide updates as they are received.

 

             Domestic Delays:

Over the past week we’ve provided a daily summary of all current court closures, delays and re-openings. In fact, we are pleased to share that we are processing criminal record checks in over 90% of all U.S. counties and 100% in Kansas, Oklahoma, Nebraska and Colorado.


  • AL: All courts have closed. Orders can still be completed. 

    AR: Pulaski courts are closed to the public. Orders can still be completed through clerk assistance. 

    AZ: Maricopa courts now have limited services. Orders can be completed. Please expect delays.

    CA: San Francisco, Humboldt, Lake, San Luis Obispo, closed until April. Orders cannot be completed at this time. Alameda, Amador, Butte, Colusa, Calaveras, Contra Costa, El Dorado, Glenn, Imperial, Kern, Kings, Los Angeles, Marin, Mendocino, Monterey, Napa, Nevada, Orange, Placer, Riverside, Sacramento, San Bernardino, San Diego, San Joaquin, San Mateo, Santa Barbara, Santa Clara, Santa Cruz, Sierra, Siskiyou, Solano, Sonoma, Stanislaus, Tehama, Tulare, Tuolumne, Ventura, Yolo, Yuba, are closed until April.  Case information will be limited and may not be completed at this time. 

    DE: All courts have closed. Duration is currently unknown. Orders cannot be completed at this time. 

    FL: Broward, Dade, Hillsborough, Orange, Marion, Volusia courts are closed. Orders can still be completed. Delays may occur for file retrieval and court copies. 

    GA: Baker, Baldwin, Brooks, Bryan, Butts, Camden, Clarke, Coffee, Crawford, Crawford, Dawson, Dougherty, Emmanuel, Franklin, Gilmer, Glynn, Greene, Gwinnett, Hancock, Henry, Jackson, Jasper, Jefferson, Jones, Laurens, Lee, Liberty, Long, Madison, McIntosh, Montgomery, Murray, Newton, Oglethorpe, Pierce, Richmond, Spalding, Taylor, Ware, Washington, Wayne, Whitfield, Wilkes, Worth, are closed. Duration is currently unknown. Orders cannot be completed at this time. Appling, Atkinson, Bacon, Banks, Barrow, Bartow, Bibb, Brantley, Bulloch, Catoosa, Charlton, Chattooga, Clayton, Clinch, Cobb, Columbia, Coweta, Dade, Dekalb, Dooly, Douglas, Fayette, Forsyth, Gordon, Jenkins, Johnson, Miller, Mitchell, Muscogee, Oconee, Polk, Rockdale, Terrell, Toombs, Walker are placing limits on PAT time and researchers permitted in the courthouse at once. Please expect delays in these counties. 

    IA: Johnson courts are closed until April. Orders can still be completed. Delays will occur for any file retrieval and court copies.

    IN: All courts limiting access to 4hrs per day for a minimum of 2 weeks. Orders can still be completed. Delays may occur for file retrieval and court copies. 

    IL: Cook has closed all courts as of 3/31/2020. Duration is currently unknown. Criminal orders cannot be completed at this time. Civil orders can still be completed. The IL State Police is currently not completing background checks. IL Statewide orders cannot be completed at this time. 

    KS: Johnson, courts have closed. Orders can still be completed. File retrieval and court copies are unavailable at this time. 

    KY: Bath, Bourbon, Boyd, Breckinridge, Bullitt, Calloway, Carter, Clinton, Crittenden, Daviess, Edmondson, Estill, Floyd, Graves, Green, Greenup, Hardin, Harrison, Hopkins, Jefferson, Knox, Larue, Lee, Letcher, Lincoln, Lyon, Madison, Marion, Marshall, Mason, McCracken, McCreary, Meade, Morgan, Nelson, Ohio, Owsly, Perry, Powell, Rowan, Simpson, Spencer, Taylor, Union, Washington, Wayne, Woodford, are closed to the public. Duration is currently unknown. Orders cannot be completed at this time. Barren, Clark, Clay, Fayette, Hancock, Montgomery, Pike have limited services. Orders can still be completed. Please expect delays.

    LA: Orleans, Caddo, Jefferson Davis, Point Coupee Vermillion, closed until April. Orders can still be completed. Delays may occur for file retrieval and court copies. Allen, Cameron, Franklin, Livingston, Richland, St. James courts are closed. Duration is currently unknown. Orders cannot be completed at this time.

    MA: All courts closed. Duration currently unknown. As of 3/31/2020 clears can be completed via clerk assistance.

    MD: All courts closed to the public from 3/16/2020 to 4/6/2020. Orders can still be completed. Delays may occur for file retrieval and court copies.

    MI: Alcona, Allegan, Antrim, Arenac, Baraga, Barry, Benzie, Berrien, Branch, Calhoun, Cass, Charlevoix, Cheboygan, Chippewa, Clare, Clinton, Crawford, Dickinson, Genesee, Gladwin, Gogebic, Grand Traverse, Hillsdale, Houghton, Huron, Ingham, Ionia, Iosco, Iron, Isabella, Jackson, Keweenaw, Lake, Leelanau, Lingston, Luce, Mackinac, Manistee, Marquette, Mecosta, Menominee, Midland, Missaukee, Monroe, Montmorency, Muskegon, Oceana, Ogemaw, Ontonagon, Osceola, Presque Isle, Saginaw, Saint Clair, Sanilac, Schoolcraft, Shiawassee, Tuscola, Van Buren, Washtenaw, Washtenaw, Wexford, courts have closed until April. Limited services are available. Orders will be completed when possible. Delta, Eaton, Kalamazoo, Lenawee, Newaygo, Oakland, Ottawa, Roscommon, Saint Jospeh, are closed to the public until April. Orders cannot be completed out of those counties while the courts are closed.

    MS: Bolivar, courts have closed.  Case information is not available at this time. Adams, Franklin, Harrison, Panola, Prentiss, Tallahatchie, Itawamba, De Soto courts have closed. Duration is currently unknown. Orders cannot be completed at this time.

    MT: Lake, Missoula, courts have closed. Duration is currently unknown. Orders cannot be completed at this time. 

    NJ: All courts are closed. Duration is currently unknown. Civil orders can be completed using Promis Gavel online. Criminals orders cannot be completed at this time.

    NY: Albany, Essex, Greene, Otsego, Cattaraugus, Chautauqua, Schenectady, Schoharie, Franklin, Washington, Clinton, Delaware, Tioga, Tompkins, Ulster, are closed for a minimum of two weeks. Orders cannot be completed at this time. The OCA is also short staffed which may result in delays on Statewide orders. Suffolk, courts have limited their hours and service. Orders can still be completed but please expect delays.

    PA: Columbia, Delaware, Montgomery are still closed to the public as of 3/18/2020. Orders can still be completed.  Delays may occur for file retrieval and court copies.

    SC: All courts have been closed to the public, however researchers are currently still allowed access. Orders can be completed. Please expect delays. 

    TN: Bradley, Cheatham, Decatur, Dickson, Gibson, Grundy, Hamblen, Hancock, Henry, Hickman, Humphreys, Jackson, Jefferson, Lawrence, Lincoln, Marshall, Maury, McMinn, Moore Tipton, Sevier, Wayne, courts are closed until April. Orders cannot be completed at this time. Dekalb, Fayette, Fentress,  Hamiliton, Marion, Meigs, Monroe, Morgan, Montgomery, Giles, Loudon, Polk, Sequatchie, Obion, Wilson, courts are closed to the public. Orders can still be completed. Delays may occur for file retrieval and court copies. 

    TX: Ellis, McCulloch, courts are closed. Orders cannot be completed at this time. Bell, Dallas, Brewster, Matagorda, Hunt, Travis have limited services. Orders can still be completed at this time. Please expect delays.

    VA: Richmond, Dinwiddie, Hanover, Chesterfield closed to the public. Orders can still be completed. Delays may occur for file retrieval and court copies.

    WA: Island, King, Kittitas, courts have closed. Orders can still be completed. 

    WV: All courts are closed to the public. Duration is currently unknown. Orders cannot be completed at this time. 

    WY: Tenton courts are closed. Duration is currently unknown. Orders cannot be completed at this time.

​Drug Testing

Many drug testing collection sites have been closed. 

Please call the location before you go in to confirm their availability.


Our 515 N Ridge Road, Wichita, KS location is open by appointment only. Please do not send anyone that is showing any symptoms of COVID19 or even of the common cold. Call us at 316-263-4400, option 2 then 1 to schedule a time.

For the safety of our clients and staff, individuals with signs/symptoms of illness will not be tested. 


DOT Update on 3/23/20

  • If employers are unable to conduct DOT drug and alcohol testing due to the unavailability of testing resources, the underlying modal regulations continue to apply.  For example, without a “negative” pre-employment drug test result, an employer may not permit a prospective or current employee to perform any DOT safety-sensitive functions, or in the case of the Federal Aviation Administration (FAA), you cannot hire the individual
  • You should make a reasonable effort to locate the necessary resources. As a best practice at this time, employers should consider mobile collection services for required testing if the fixed-site collection facilities are not available.[3]
  • If you are unable to conduct DOT drug or alcohol training or testing due to COVID-19-related supply shortages, facility closures, State or locally imposed quarantine requirements, or other impediments, you are to continue to comply with existing applicable DOT Agency requirements to document why a test was not completed.  If training or testing can be conducted later (e.g., supervisor reasonable suspicion training at the next available opportunity, random testing later in the selection period

The full release can be found here - https://www.transportation.gov/odapc/compliance-with-dot-drug-and-alcohol-testing-regulations#_ftn1

Last update 03/23/20

​​Form I-9

The U.S. Department of Homeland Security (DHS) announced that it will defer the requirements for employers to review Form I-9 documents in-person with new employees. The change applies to employers and workplaces that are operating completely remotely.

"Employers with employees taking physical proximity precautions due to COVID-19 will not be required to review the employee's identity and employment authorization documents in the employee's physical presence," DHS said.

The physical documentation review requirements will not be excused if any employees are physically present at a work location. "Employers that avail themselves of this option must provide written documentation of their remote onboarding and telework policy for each employee."

Employers must still inspect the Section 2 documents over video conference, fax, or e-mail and obtain and retain copies of the documents within three business days. Employers are instructed to enter "COVID-19" as the reason for the physical inspection delay in the additional information field in Section 2. 

Once normal operations resume, all employees who were onboarded using remote verification must report to their employer within three business days for in-person verification of their identity and employment eligibility documentation. Once the documents have been physically inspected, the employer should add "documents physically examined" with the date of inspection to the Section 2 additional information field.

The provisions are in effect until May 19 or within three business days after the termination of the national emergency, whichever comes first.

For employers with nonremote workers who must still meet their obligations for verifying employment authorization, which requires an in-person examination of documents,


Last update 03/23/20

​​E-Verify

  • Employers are still required to create cases for their new hires within three business days from the date of hire.
  • Employers must use the hire date from the employee’s Form I-9 when creating the E-Verify case. If case creation is delayed due to COVID-19 precautions, select “Other” from the drop-down list and enter “COVID-19” as the specific reason.

Employers may not take any adverse an action against an employee because the E-Verify case is in an interim case status, including while the employee’s case is in an extended interim case status.

E-Verify extends timeframe for taking action to resolve Tentative Nonconfirmations

E-Verify is extending the timeframe to take action to resolve Social Security Administration (SSA) Tentative Nonconfirmations (TNCs) due to SSA office closures to the public. 

E-Verify is also extending the timeframe to take action to resolve Department of Homeland Security (DHS) TNCs in limited circumstances when an employee cannot resolve a TNC due to public or private office closures.

Last update 03/23/20